Project Officer, FlareNet and Energy & Emissions Research Lab (Grant- Funded Opportunity)


This position will be posted until filled, and applications will be reviewed on a rolling basis. Qualified applicants are encouraged to submit resumes with cover letters ASAP.

The NSERC FlareNet Strategic Network (FlareNet), led out of Carleton University’s Energy & Emissions Research Lab (EERL), is seeking a Project Manager whose work and responsibilities will be central to the operations, success, and impacts of FlareNet and EERL. The position is a 1-year renewable contract position located at Carleton University. Salary will be commensurate with experience and is anticipated to be in the range of $60,000-82,000/year plus benefits.


About Carleton University

Carleton University is one of Canada's most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university's smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. Carleton is recognized annually as a top regional employer and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence, and Platinum Level Certification for Mental Health at Work. Situated on unceded Algonquin territory and bordered by the Rideau River and historic Rideau Canal in Ottawa, Carleton is just minutes from the heart of our nation's government and G-7 organizations, providing opportunities for staff and faculty to make a positive impact in our community and around the world.

Duties and Responsibilities:

• Administration of all financial aspects of FlareNet and EERL research including but not limited to control and accountability on a day-to-day basis and preparing financial reports for NSERC, the Scientific Advisory Board (SAB), and Board of Directors (Board) as required.
• Liaising with partner University departments (Research Accounting, Research Services, and other departments as necessary) to ensure timely processing of all financial and other reporting.
• Ensuring that all NSERC reporting requirements are met.
• Overseeing day-to-day management of the Network including administrative and executive assistance to the Scientific Director.
• Managing the communications of the Network and working to ensure that partners and researchers are fully informed about ongoing activities; coordinating transfer of data and reports as appropriate.
• Procuring, editing, and compiling up-to-date technical and financial data for research projects in a timely manner and in accordance with any reporting requirements of relevant funding agencies and partners. This may include, but is not limited to:
a. Project progress reports (both financial and narrative).
b. Annual progress reports (both financial and narrative).
c. FlareNet Budgets.
• Organizing meetings of the Board of Directors and maintaining agendas and minutes of meetings.
• Scheduling regular internal network program meetings and meetings of the Scientific Advisory Board.
• Developing and managing content of the FlareNet and EERL websites.
• Promoting research collaboration among all network participants, exchanges of personnel among labs, and interfaces with network partners including:
a. Assisting in arranging exchanges of personnel among facilities including travel and logistics.
b. Coordinating schedules of major facilities, and working with partners to organize field measurements.
• Working with news media to draft and submit new releases and profile-raising stories as appropriate; making summary materials, imagery, and videos available upon request; fielding and directing outside inquiries for information such that technical experts within EERL and FlareNet can promote the importance of our research and the impacts of its results.
• Assisting HQP trainees where possible to help them advance their careers by promoting themselves, their projects, and their collaborative work within FlareNet and EERL.
• Working to create an environment that enhances the collective training experiences of HQP
• Other duties as required to contribute to the success of EERL and FlareNet.


The incumbent must possess the following qualifications:
• Ability to multi-task and prioritize, with strong organizational and administrative skills.
• Excellent written communication skills including ability to edit and contribute to development of written reports and funding applications.
• Excellent interpersonal and communication skills.
• Excellent research and analytical skills.
• Proficient in the use of computers and associated software.
• Ability to work well in a dynamic environment with minimal supervision.
• Flexibility in identifying and solving problems and tackling new tasks as necessary.

Education and Experience:

The above is normally acquired through the completion of:
• A University degree.
• A minimum of 2-4 years of experience with Administration of large projects; Financial reporting; Academic and industrial partners; and Research accounting systems.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations:

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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